Effective Date: October 20, 2025
Last Updated: October 20, 2025

Heed AI Solutions (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://heedaisolutions.com, use our forms or services, or interact with us through other channels such as HubSpot, Google Ads, or email.

1. Information We Collect

We collect personal and business information that you voluntarily provide when you:

• Complete a form on our website or through Google Ads
• Schedule a consultation or request a report
• Communicate with us via email, chat, or meetings
• Subscribe to newsletters or updates

Types of information we may collect include:

• Name, company name, job title
• Business email address and phone number
• Company size, industry, or role
• Workflow and process information shared during consultations
• Analytics and usage data (through cookies and analytics tools)

2. How We Use Your Information

We use your information to:

• Deliver requested reports, assessments, or consultations
• Personalize and improve our services and recommendations
• Follow up on inquiries and marketing campaigns
• Send educational materials, newsletters, or updates (you can opt out anytime)
• Analyze website performance and advertising effectiveness
• Comply with applicable legal and regulatory requirements

3. Information Sharing and Disclosure

We do not sell your personal information.
We may share limited data with trusted partners or service providers who assist us with:

• Marketing automation (e.g., HubSpot, Google Workspace)
• CRM and contact management
• Scheduling and analytics
• Legal or compliance advisors, when required by law

All partners are bound by confidentiality and data protection agreements.

4. Data Retention

We retain your data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. You may request deletion of your data at any time.

5. Cookies and Tracking

Our website uses cookies and similar technologies for analytics and marketing optimization through services like:

• Google Analytics and Google Ads
• HubSpot tracking
• Cloudflare and other security or performance tools

You can control cookie preferences in your browser settings.

6. Your Privacy Rights

If you reside in California or a region with data protection laws (such as the CCPA or GDPR), you have the right to:

• Access, correct, or delete your personal data
• Opt out of data collection for marketing purposes
• Request information about how your data is used

To exercise these rights, email privacy@heedaisolutions.com

7. Data Security

We implement administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, or misuse. This includes encrypted communications, secure storage, and controlled data access within our systems.

8. Children’s Privacy

Our website and services are not directed to children under 18, and we do not knowingly collect information from minors.

9. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.

10. Contact Us

For questions, concerns, or data requests, please contact us at:
Heed AI Solutions
5457 Cromer Place
Woodland Hills, CA 91367
📧 privacy@heedaisolutions.com