Service · AI Automation Consulting · Los Angeles and Nationwide
AI Automation Consulting.
Strategy and implementation from one team, so nobody hands off the hard part.
Most AI consultants deliver a deck and leave. Most automation agencies wire up tools without asking whether the process deserved to exist. We do the analysis, build the thing, measure it against the baseline, and hand you the code.
Two ways AI automation budgets get burned.
Advice that never ships
You pay for a strategy engagement. You get an opportunity matrix, a maturity model, and a roadmap. Then implementation goes out to bid, the new vendor rescopes everything, and the roadmap becomes a document nobody opens. The analysis was fine. It just never touched production.
Builds that automate the wrong thing
You hire an agency to automate a process. They automate exactly what you asked for, quickly and competently. Nobody asked whether the process had four redundant approval steps, or whether the report at the end of it gets read. Now the waste runs faster and costs a subscription.
The gap between those two failures is the entire job. That is what we do.
Deliverables, not impressions.
Every engagement produces artifacts you can hand to a CFO, an auditor, or the next engineer.
- A ranked list of automation candidates scored on recoverable hours, dollar cost, and effort
- A written baseline of what each process costs you today, in hours and in dollars
- A working proof of concept before the full build is funded
- The production automation itself, deployed, monitored, and documented
- A post deployment measurement against the original baseline, so the return is a number and not a claim
- Governance documentation aligned to ISO 42001, including where humans stay in the loop
- Source code, credentials, and a handover package that you own outright
Three phases, and you can stop after any of them.
Phase 1 · 2 to 4 weeks
Diagnostic
Stack inventory, workflow leakage audit, headcount tax math, and a phased plan. Fixed fee of $5,500. You leave with the analysis whether or not you build with us.
Phase 2 · 1 to 2 weeks
Proof of concept
We build the riskiest piece first and show it working against your real data. If it does not hold up, you have spent a fraction of a full build to find that out.
Phase 3 · about 30 days
Production build
The full automation, deployed and integrated with the systems you already run. Then we measure it against the Phase 1 baseline and write down what actually changed.
Read more on why every engagement starts with a proof of concept and how a build gets to production in 30 days.
Outcomes we can put a number on.
Measured against a documented baseline, not estimated afterward.
$44,000
saved annually on invoice processing after AP automation
62.5 hrs
per week recovered across five executives
$96,000
outsourcing contract eliminated outright
340%
average first year return across engagements
Full write ups: executive intelligence, CFO command center, law firm employee dashboard, contractor admin automation, and structural engineering.
Consultant, automation agency, or an in house hire.
An honest read on when each one is the right call, including when it is not us.
| Strategy consultant | Automation agency | In house hire | Heed | |
|---|---|---|---|---|
| Finds the opportunity | Yes | Rarely | Over time | Yes |
| Ships to production | No | Yes | Yes | Yes |
| Measures against a baseline | Sometimes | Rarely | Sometimes | Always |
| Time to first working result | Months | Weeks | A full hiring cycle | 2 to 6 weeks |
| You own the output | The document | Often rented | Yes | Yes, code and data |
| Best when | You need board level direction only | The process is already clean | You have steady volume for a full role | You need the analysis and the build |
Longer version: AI consultant vs automation agency and hiring an AI role vs outsourcing.
Common questions about AI automation consulting.
What is AI automation consulting?
AI automation consulting is the work of finding which of your manual processes are worth automating, proving the return before you commit budget, and then building the automation into production. A consultant who only advises stops at the recommendation. An agency that only builds skips the question of whether the process was worth automating at all. Heed AI Solutions does both under one engagement.
What is the difference between an AI consultant and an automation agency?
An AI consultant typically delivers strategy, a roadmap, and a business case, then leaves implementation to someone else. An automation agency typically wires tools together on request without evaluating whether the underlying process should exist. The gap between the two is where most AI budgets are lost, because the strategy never reaches production and the build never gets measured.
Do you offer both AI strategy consulting and implementation services?
Yes. Every engagement starts with a diagnostic that produces the strategy and the ROI math, and the same team then builds and deploys the automation. There is no handoff to a separate implementation partner, which is where scope and accountability usually get lost.
How much does AI automation consulting cost?
Engagements begin with the Operations Diagnostic at a fixed fee of $5,500. That covers a full stack inventory, a workflow leakage audit, headcount tax math, and a phased recovery plan. Build work is scoped from the diagnostic, so you see the number and the expected return before committing to it.
How long does an AI automation engagement take?
The diagnostic runs 2 to 4 weeks depending on how many systems and stakeholders are involved. Production builds typically ship in 30 days. Every engagement starts with a proof of concept so you see the thing working before the full build is funded.
Do we own what you build?
Yes. You own the code and the data. We publish a support and continuity policy covering handover, documentation, and escrow, so you are never dependent on us to keep running what we built.
How do you measure ROI on AI automation?
Against a baseline captured before the build. We record the current cost of the process in hours and dollars, then measure the same process after deployment. Documented outcomes across engagements include $44,000 saved annually on invoice processing, 62.5 hours per week recovered across five executives, and a $96,000 outsourcing contract eliminated. Our full method is written up in how to measure AI ROI.
Do you work with companies outside Southern California?
Yes. Heed AI Solutions is based in Los Angeles and works with clients across the United States and Latin America. Diagnostics and builds run remotely, with onsite sessions available for Southern California engagements.
If you only need one half of it.
AI Consulting
Strategy, roadmap, and ROI modeling only. For teams who already have engineering capacity to build.
Workflow Automation
Build only, when the process is already mapped and you know exactly what needs automating.
Custom Apps and Dashboards
When the answer is not automating a workflow but replacing the software the workflow runs on.
Fractional CAIO
Ongoing advisory when you need a senior AI voice in the room every month, not a one time project.
Local pages: Los Angeles, Burbank, Woodland Hills, Santa Monica, Irvine, Newport Beach, Thousand Oaks, and Garden Grove.
Start with the analysis, not a proposal.
The Operations Diagnostic is a fixed $5,500. We map your stack, your handoffs, your headcount tax, and your recoverable hours, then hand you a phased plan with the math your CFO can put in front of an audit committee. Most companies recoup the fee in 18 hours of recovered time.
Or call 844 659 1333 and ask for Michael.