Your close should not depend on heroics.
You know exactly how the money moves. The deposit windows, the weekend bundles, the store that always runs late, the fee math nobody else understands. The problem is that all of it lives in your head and a giant workbook, and every day starts with hunting instead of deciding. We build engines that learn your rules and do the hunting for you.
Built with a real accounting team at a 47 store group. Their rules, their words, their mornings back.
The process only works because you make it work.
At the 47 store group, the daily bank check was literally copy and paste from the bank website, because the export drops the one identifier that ties a deposit to a store. Month end was a 30 tab workbook. Every file arrived in a slightly different format. Sound familiar?
Files that fight you
Missing header rows, renamed exports, merged cells, duplicate uploads. Our engine reads them anyway, says exactly what it read and what it ignored, and never fails silently.
Rules that live in your head
Grace amounts, deposit windows, holiday shifts, the store with its own bank account. Your rules become the engine's rules, written down and applied every single day.
Everything needs review
When every row is an open question, nothing gets real attention. The engine matches what matches and hands you a short list of exceptions worth your judgment.
Training mid close
New staff, new stores, new processors, and the close still has to land. A system that explains itself trains people while they work it.
Exceptions only. Explanations included. Your judgment in charge.
Two veterans of the client's accounting team designed this with us, screenshot by screenshot, email by email. One morning meeting produced five requests. All five were live by that evening. Their standing rule is now a design law of the product: accurate, never a guess.
A pending list that means it
Matched items match themselves: funding calendars, weekend bundles, cutoff splits, next day netting. What reaches you genuinely needs a human.
One click fixes, full audit trail
Link a deposit to one or many sales days. Offset a mis keyed sale. Write off with a required note. Every action attributed, reversible, and reportable at month end.
Uploads that police themselves
A daily checklist of what should arrive, warnings when data goes stale, gap detection by store and day, and protection against a stale file overwriting corrected numbers.
Fee math you can defend
Financing deposits decomposed from one company lump sum into per store expectations, cross checked against the processor's own report. It caught real shortfalls to the penny.
“It's just copy and paste.”
How the team described the old daily bank process. It is not anymore.Show us your close. We will show you the short list.
Tell us how reconciliation works today. We map it against what an engine could carry automatically and send you a plain English writeup: what stays with your team, what stops being manual, and what your close could look like. Yours to keep, and to share upward, either way.
You will not be handed generic software. The engine is shaped around your rules, and you stay in charge of every judgment call.
This problem has three chairs. Pick yours.
Heed AI Solutions operates in alignment with ISO 42001 and the NIST AI RMF. Financial matching logic is deterministic and auditable. Read our governance approach.